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RECORDS OFFICER 111 UC 7 – 1 POSITION
JOB TITLE RECORDS OFFICER 111 UC 7
DEPARTMENT HUMAN RESOURCE AND ADMINISTRATION
DEPARTMENT
GRADE UC 7
PURPOSE OF THE JOB
Responsible for management of members documents and correspondences. Duties and Responsibilities
I. Operational Roles and Responsibilities:
a) Create and Maintain the Sacco members documents databases and ensure quick retrieval of information;
b) Analyze the Sacco’s documents and information needs and develop procedures to ensure these requirements are met;
c) Audit the information that is created and stored within the Sacco’s members files database;
d) Determine the length of time the Society records are kept by referring to Policy and legislative requirements;
e) Member data change - amendment of members details;
f) Advice Management on registry policy and procedures (policy evaluation and review);
g) Ensure security of registry and documents;
h) Generate and submit monthly reports on registry activities;
i) Conduct files audit;
j) Prepare report on documents to be archived as per timelines on Document Management Policy;
k) Receive and verify documentation of files received from other departments for archiving;
l) Standardize files description within the organization;
II. Perform any other duties as may be assigned from time to time
Academic & Professional Qualifications
The jobholder must possess:
1) Bachelor’s Degree in Records Management or an equivalent field from a recognized University in Kenya
2) Minimum of three (3) years’ relevant experience;
3) Must have knowledge in use of MS office packages.
Details of key requirements for these positions are available at our website: www.ukulimasacco.coop. Applications with detailed CV indicating current position, qualifications, work experience, scanned copies of certificates, testimonials and National identity card with day telephone contacts and names and contacts of at least three (3) referees should be sent to recruitment@ukulimasacco.coop and hard copies sent to the following address and which must be received not later than 26th April 2022.
The Chief Executive Officer Ukulima Sacco Society Limited
P. O. Box 44071-00100 NAIROBI
Only shortlisted candidates shall be contacted
Ukulima Sacco is an Equal Opportunity Employer (EOE) and committed to diversity and gender equality. Please note that Ukulima DT Sacco does not charge any fee at any stage of the recruitment process. (application, interview meeting, processing, or any other fees).
Job Details
| Level | : | Mid level |
| Industry | : | Financial Services |
| Salary | : | Confidential |
| Experience | : | 3 Years |
| Applications | : | 0 |
| Locality | : | Nairobi, Kenya |
| Eligibility | : | Bachelor |
| Company | : | Ukulima sacco |