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Receptionist

RECEPTIONIST

Job Title: Receptionist

Job Type: Full Time

Job Category: Administration

Our Client is a leading elevators and escalators contractor organization and they are seeking to recruit a receptionist who will be responsible for handling front office reception including greeting and receiving guests, answering phones, handling company enquiries, sorting and distributing mail. The receptionist will also assist in office administration duties and offer support services to the technical department.

Responsibilities

Welcome visitors by greeting them warmly and directing them as required by maintaining employee and department directories
Operate switchboard - answer phones politely and professionally and route them to specific people/record messages for employees who are away.
Answer telephone enquiries from customers and assist other staff in the organization with their enquiries
Make coffee for visitors and set out food when required.
Collect, distribute and send out parcels and other mail.
Schedule meetings and appointments
Maintain a safe and clean reception area by complying with procedures, rules, and regulations including security procedures.
Coordinate with the cleaning staff to ensure the entire office is clean, neat, dust-free, and is conducive for work.
Maintain a proper filing system and ensure office documents are safe, properly filed, and easily retrievable.
Contribute to team effort by assisting the office administration and providing support services to the technical department e.g. preparing:-Quotations and proposals
Work schedules
Lift Handover documents
Maintenance Agreements
Schematic drawings etc
Operate office equipment such as photocopiers, computers, etc.
Ensures optimal operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies etc.
Perform basic clerical duties.
Assist in payment follow-up.
Assisting in tender preparation
Any other duties that may be assigned.

Requirements

Personal Attributes

Smart and presentable.
Excellent oral and written communication skills.
Ability to work methodically, accurately, and neatly.
Able to work as part of a team.
Proactive.
Fast Learner.
Able to understand technical information.

Qualifications

Diploma in Business Administration
Certificate in Computer Operations – MS Office Packages including emails Additional Skills (Added Advantage)
Basic training/experience in Customer Service / Marketing
Basic Graphic Designs Skills
Basic Computer Maintenance Skills
Basic Accounting Skills

How to apply

Applicants can send their CV and state the position applied for in their subject of the email to us before 30^th May 2021. Kindly do not apply if you do not meet the minimum requirements.

Job Details

Level	:	Mid level
Industry	:	Business
Salary	:	Ksh 15,000 - 30,000
Experience	:	None required
Applications	:	23
Locality	:	Nairobi, Kenya
Eligibility	:	Bachelor
Company	:	R4kenya