Job Description

 Ensuring all client staff salaries are paid on time by working in collaboration with payroll department to obtain client payment advices and in observing the set payment timelines



  • Accruals & fixed asset management-Maintaining the Company and its associate’s asset register
  •  Any other duty as it may be deemed fit by the employer
  •  Check accuracy of invoices-Match Invoices with Purchase Order (if applicable)
  • Continuing to improve the payment process in line with the Finance policies and objectives
  •  Continuous improvement of the payment process
  •  Correspondence with all creditors and vendors regarding payment schedules, outstanding credits and other finance-related inquiries
  •  Ensure all the payables paperwork per client is approved, supported with the client billing invoice necessary proof of payment by the client
  •  Ensuring all client staff salaries are paid on time by working in collaboration with payroll department to obtain client payment advices and in observing the set payment timelines
  •  First point of contact with Debtors chasing payment of invoices
  •  Loading of all online payments
  •   Maintain customer accounts, and review schedules
  •  Maintaining historical records of all vendors in the finance system
  •  Maintaining the accuracy of historical data and records
  •  Monitoring actual payroll cost payable vs invoiced and flagging out whenever there is a gap or variance before payment
  •   Month-end and ad-hoc reports
  •  Participate in Internal and External Audit in producing the required data and support documents.
  •  Perform reconciliations including supplier statement reconciliations, credit card reconciliations, Bank reconciliations and more.
  •  Preparation of daily cash – position projections and align with the Finance manager for health cash flow management
  • Preparing an analysis of accounts and other monthly reports
  •  Preparing customer payment approvals summaries in line with the customer payment compliance and terms of trade and sharing out together with scanned payment vouchers to the Finance manager for approval purposes
  •  Provide administration support to internal customers and suppliers.
  •  Provide cover for Accounts Receivable as needed
  • Providing support in audit and tax preparation
  •  Receipt of suppliers bills, verification and request for approval. Posting and filing the approved invoice voucher in outstanding/unpaid invoice file.
  •  Reconciling bank accounts to the system balances on a weekly basis and final monthly closures for the same
  •  Reconciling processed payments through verification of entries and other supporting documents to balances
  •  Report on Aged Payables plus other ad hoc reporting where applicable
  •   Supplier compliance – conduct checks and balances that all suppliers’ bills received are aligned to the contract engagements terms and the way to trade as partners
  •  Supplier correspondence - Prepare and pays supplier invoices and issue as per credit terms and generally responding to all vendor enquiries regarding finance
  • Supplier ledger Management - Keeping track of all payments and verify expenditures on accuracy prior to payment, that is, payroll payment vouchers, purchase orders, invoices, statements, bills etc.
  • Track and ensure company utilities are captured in the finance system and paid appropriately e.g. Rent, electricity, Telephone & Internet, Water etc.
  • Tracking all payments and expenditures, including payroll, purchase orders, invoices and statements
  •  Verifying expense reports and preparing paychecks for employees


Skills and Qualifications

  • High level of accuracy Attention to detail
  • Adaptability and Data analysis
  • Capable of making high volume of data entry
  • High class professionalism
  • Good communication skill both oral and verbal
  • Critical thinking  Accurate data entry skills
  • Interpersonal aptitude
  • Project management
  • Strong work ethic
  • Teamwork capabilities
  • Ability to prioritize and multitask
  •  Ability to maintain good vendor relationships
  • 3 years’ experience
  • A degree in Accounting/Business/Economics/Finance
  • At least CPA part II


Job Details

Level : Mid level
Industry : Business
Salary : Confidential
Experience : 3 Years
Applications : 6
Locality : Nairobi, Kenya
Eligibility : Bachelor
Company : Kaziweza limite...
Posted By Kaziweza limite... / 03 Nov 2021

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