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Job Description

Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch Assist the Procurement Officer in maintaining current up to date Procurement documents and Manuals 

 

Responsibilities

  • Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal, and co-ordination of their timely dispatch 
  • Assist the Procurement Officer in maintaining current up to date Procurement documents and Manuals 
  • Routing copying and circulation of quotes, bids, and proposal for evaluation; 
  • Researching pricing obtaining quotes locally on low-value items; 
  • Assist with the coordination with the selected bidder to ensure completion of administrative processes including contract award notice and that contract documents are distributed accordingly.
  • Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract 
  • Preparation of management information and statistical report; 
  • Receive the approved requisitions by the Director of the Office of Administration and process the appropriate documents procedures for local or overseas purchases/Services/Contracts; 
  • Check and classify the precedence of the requisition and process as priority setting of the material needed. 
  • Process and appropriate documentation and forms for issuing the petty cash from the cashier;
  •  Coordinate with requestors and make sure the right materials needed. Find out the sample of the material to be purchased if necessary; 
  • Provide purchased materials to the responsible receiving office and do all actions for completing the process. 
  • Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose. 
  • Perform other duties related to the field as assigned by the supervisor.

 

Skills and Qualifications

  • Bachelor’s degree required, preferably in procurement and supplies or any other related field. 
  • CPA (K) Finalist.
  • Have at least 1-year experience in a similar position in a busy environment. 
  • Have effective leadership and negotiation skills. 
  • Be organized and able to withstand pressure be flexible with a high level of responsibility. 
  • Able to uphold and respect procurement ethics and to conduct activities with integrity. 
  • A team player who demonstrates patience, flexibility, and honesty. 
  • Be willing and able to meet tight deadlines and work long hours when required. 
  • A self-starter, who is able to plan and manage his/her own work, takes initiative, and strives to meet deadlines. 
  • Be able to work in a multicultural environment

 

Job Details

Level : Mid level
Industry : Logistics / Procurement
Salary : Confidential
Experience : None required
Applications : 32
Locality : Nairobi, Kenya
Eligibility : Bachelor
Company : Kaziweza limite...
Posted By Kaziweza limite... / 12 Mar 2021

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