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Key Job Role 

 

Reporting to the Country Representative, the Team Assistant will play a key role in maintaining the country offices. This position will have frequent interactions with other Foundation staff in Toronto, Canada.  

 

Duties and Responsibilities

  • Act as the office’s first point of contact for any queries and answer internal and external calls promptly and politely.
  • Build, liaise and sustain relationships with employees, external stakeholders and general public on behalf of the Country Office.
  • Provide administrative support to all Rwanda office staff.
  • Manage office calendars including prioritizing and resolving scheduling conflicts as required.
  • Coordinate logistics of project meetings and events including room bookings, catering, refreshments etc. Prepare meeting materials as appropriate. 
  • Coordinate and/or support global travel arrangements including hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips. This could also include visas, expense reports etc.
  • Manage agenda and take minutes at team meetings. Create, maintain and update the organization of files and records for teams.
  • Maintain organization of the database, shared network drives and SharePoint sites. 
  • Assist with budget preparation and forecasting.
  • Assist with special projects. 
  • Facilitate internal communication within the Country Office.
  • Other duties as assigned.

 

Skills and Qualifications

  • A College diploma or University degree is required
  • Minimum 3 - 5 years of experience in an Administrative Assistant role in a fast-paced environment. Local experience preferred.
  • Detail-oriented with a demonstrated ability to consistently and effectively produce high quality work. and possess a "take charge" attitude and sense of ownership.
  • Strong communication skills in English; written and spoken, and ability to communicate in Kinyarwanda. French is an added advantage.
  • Service oriented with a willingness to take on a variety of tasks/activities.
  • Able to work independently with little direction or supervision and possess ability to coordinate and manage multiple projects.
  • Flexible and adaptable to changing priorities. 
  • Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
  • Professional maturity, sensitivity with different cultures and impeccable integrity.
  • Ability to set and achieve clear objectives.
  • Complete other duties as assigned.
  • You are flexible, adaptable, and able to execute a range of job duties and changing priorities.
  • You possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.
  • Excellent prioritization and time management skills.
  • Excellent interpersonal skills, exhibiting grace under pressure.
  • Excellent initiative 
  • You possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.

 

 

Job Details

Level : Executive level
Industry : Executive Office
Salary : Confidential
Experience : 4 Years
Applications : 2
Locality : Nairobi, Kenya
Eligibility : Bachelor
Company : CDL
Posted By CDL / 14 Dec 2020

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