Job Description

Management of financial actions of the institution through tracking cash flows,financial planning as well as analyzing the company's financial strengths and weaknesses and proposing corrective actions and also overseeing financial accounts, internal controls and bank reconciliations and the general financial health of the institution.

Responsibilities

a) Financial Reporting

• Provide timely and accurate financial reporting, and feedback to various stakeholders i.e. Executive Management, Board and other stakeholders.
• Responsible for the maintenance/accuracy and correctness of the company’s general ledger.
• Timely and accurate monthly reports.
• To ensure timely and accurate integration of data from all peripheral systems to the Core system for accurate reporting purposes.
   

 b) Finance Operation

•  Ensuring proper chart of account is maintained and correct posting is done to the respective general ledger accounts
• Effective management of supplier’s payments, timely and accurate statutory payments, utility bills and all supplier payments
• Oversight on Petty cash & imprests administration
• Liaising with HR & Administration in ensuring that Creditors and suppliers are managed satisfactorily.
• Liaising with internal and external auditors in carrying out periodical and year end audits respectively.

 c) Internal Control & Bank Reconciliation

• Ensuring that all control account reconciliations are carried out on a timely basis for all control accounts and reconciling items are dealt with on time.
• Ensuring that all bank reconciliations are carried out on a timely basis, investigations done on outstanding items and cleared.
•  Ensure good bank relationship management for purposes of correction and issuing of paying instructions.
•  Ensuring that all fixed assets are adequately recorded, reconciled and reported.

 d) Budget Preparation, Business planning & Strategy

•  Involved in Business planning and budget preparation.
• Budget control and monitoring by ensuring the budget holders take charge of their costs and through variance reports
• Support and/or undertake cost benefit analysis on all expenditures and investments.
•  Involved in raising of fund from lenders and corporate investors through engagement and due diligence exercises.

e) Taxation

• To ensure that monthly Tax computations are prepared and made on time such as PAYE, Excise tax and withholding tax.
• Perform a quarterly tax health check.

f) Credit administration

• Ensuring that all conditions precedent for credit facilities are in place and the necessary deferrals/waivers sought from Management Credit Committee.
• Supervise the Credit Administration team to ensure adherence to good credit administration practices.
• Ensure that there is a robust process for the safe custody and control of all security documents
• Ensure compliance with the internal policy, credit approval terms and conditions/policies etc.
• Ensuring post disbursement compliance with approved terms and conditions
•  Conduct periodical review on loan administration policy and procedures to streamline workflow.
• Review daily system credit monitoring and management reports.

g) Leadership

• Mentor and develop the team, managing work allocation, training, and problem resolution.

Key Relationships

Direct Reports to this Position

•  Senior Finance officer
•  Finance officer
•  Finance Intern.
•  Portfolio Manager (Credit administration)

Customers of this Position

•  Chief executive officer
• General Manager
• HR & Administration
•  Heads of departments
• Business Managers/Heads
• Credit administration
• Information Technology

Technical skills/Competencies required for this Role

• Management and Leadership
• Strong analytical skills including business plan analysis, numerical and financial analysis, and interpretation
• Financial Management
• Key understanding of regulatory and legal environment
• Excellent Computer packages knowledge
• Time management
• Confident
• Integrity
• Diligent
• Attention to detail.
• Communication

Knowledge, Expertise, Experience and Qualification 

• University degree a Business-related field from a recognized institution
• CPA (K) /ACCA
• At least 4 years Supervisory experience in Finance Department.
• At least 6 years’ Accounting experience.